Automatically move completed TODO items and checkboxes to another file

Automatically move completed TODO items and checkboxes to another file

[Michael Hoffman]

I have happily been using org-mode for many years to keep a todo list. I 
like keeping a log of the actions I've completed, but I don't like them 
in the same file taking up space. Previously I have moved completed TODO 
items and checkboxes to another log file manually. Is there a good way 
of doing this automatically? Do you have any other suggestions for how 
to keep a log of done tasks while removing the cruft left over from the 
current list?

Michael Hoffman

Re: Automatically move completed TODO items and checkboxes to another file

[Eric S Fraga]

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On Tue, 17 Aug 2010 13:34:32 -0700, Michael Hoffman <9qobl2n02@sneakemail.com> wrote:
> 
> I have happily been using org-mode for many years to keep a todo
> list. I like keeping a log of the actions I've completed, but I don't
> like them in the same file taking up space. Previously I have moved
> completed TODO items and checkboxes to another log file manually. Is
> there a good way of doing this automatically? Do you have any other
> suggestions for how to keep a log of done tasks while removing the
> cruft left over from the current list?
> 
> Michael Hoffman
> 
> 
> _______________________________________________
> Emacs-orgmode mailing list
> Please use `Reply All' to send replies to the list.
> Emacs-orgmode@gnu.org
> http://lists.gnu.org/mailman/listinfo/emacs-orgmode

Check out the Archiving section in the org info manual.  It does
exactly what you want.

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NL Professor Eric S Fraga, UCL, http://www.homepages.ucl.ac.uk/~ucecesf/
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Re: Automatically move completed TODO items and checkboxes to another file

[Michael Hoffman]

Eric S Fraga wrote:
> On Tue, 17 Aug 2010 13:34:32 -0700, Michael Hoffman <9qobl2n02@sneakemail.com> wrote:
>> I have happily been using org-mode for many years to keep a todo
>> list. I like keeping a log of the actions I've completed, but I don't
>> like them in the same file taking up space. Previously I have moved
>> completed TODO items and checkboxes to another log file manually. Is
>> there a good way of doing this automatically? Do you have any other
>> suggestions for how to keep a log of done tasks while removing the
>> cruft left over from the current list?
>>
> Check out the Archiving section in the org info manual.  It does
> exactly what you want.

Thanks, this is very useful. Although it doesn't work with checkboxes as 
individual items to option. Can it be made to work with checkboxes, or 
is there an easy way to convert checkboxes to TODO items?

I've tried

C-u C-c C-c
C-x C-x
C-c *

and then using search/replace to add "TODO "

but that unfortunately eliminates any previous hierarchy in the 
checkboxes. Is there a better way?

Michael Hoffman

Re: Re: Automatically move completed TODO items and checkboxes to another file

[Bastien]

Hi Michael,

Michael Hoffman <9qobl2n02@sneakemail.com> writes:

> and then using search/replace to add "TODO "

How did you searched and replaced?

> but that unfortunately eliminates any previous hierarchy in the
> checkboxes. Is there a better way?

I guess we can keep the hierarchy with an appropriate search and replace
function...

-- 
 Bastien

Re: Automatically move completed TODO items and checkboxes to another file

[Michael Hoffman]

Bastien wrote:
> Hi Michael,
> 
> Michael Hoffman <9qobl2n02@sneakemail.com> writes:
> 
>> and then using search/replace to add "TODO "
> 
> How did you searched and replaced?

Well, the commands:

C-u C-c C-c
C-x C-x
C-c *

convert the checkboxes to headings but eliminate the hierarchy.

I've also tried regex-searching for something like "^   - \[ \]" -> "*** 
TODO" but it's not foolproof since the number of leading spaces doesn't 
always have something to do with the level of the previous header.

> I guess we can keep the hierarchy with an appropriate search and replace
> function...

Well, I'm gradually just fixing these things as I go through now.

Re: Re: Automatically move completed TODO items and checkboxes to another file

[Bastien]

Hi Michael,

Michael Hoffman <9qobl2n02@sneakemail.com> writes:

> Well, the commands:
>
> C-u C-c C-c
> C-x C-x
> C-c *
>
> convert the checkboxes to headings but eliminate the hierarchy.
>
> I've also tried regex-searching for something like "^   - \[ \]" -> "***
> TODO" but it's not foolproof since the number of leading spaces doesn't
> always have something to do with the level of the previous header.

I see -- I'm not familiar enough with the new list implementation to
look into this now... 

Best,

-- 
 Bastien

Re: Re: Automatically move completed TODO items and checkboxes to another file

[Nicolas Goaziou]

Hello,
>>>>> Michael Hoffman writes:

> I've also tried regex-searching for something like "^ - \[ \]" ->
> "*** TODO" but it's not foolproof since the number of leading spaces
> doesn't always have something to do with the level of the previous
> header.

It looks like you're looking for `org-list-make-subtree' (C-c C-*) and
then replacing [CBON] with DONE and [CBOFF] with TODO.

If it's something else, could you explain it with an example?

Regards,

-- Nicolas

Re: Automatically move completed TODO items and checkboxes to another file

[Michael Hoffman]

Nicolas Goaziou wrote:
> Hello,
>>>>>> Michael Hoffman writes:
> 
>> I've also tried regex-searching for something like "^ - \[ \]" ->
>> "*** TODO" but it's not foolproof since the number of leading spaces
>> doesn't always have something to do with the level of the previous
>> header.
> 
> It looks like you're looking for `org-list-make-subtree' (C-c C-*) and
> then replacing [CBON] with DONE and [CBOFF] with TODO.
> 
> If it's something else, could you explain it with an example?

Try this:

** TODO x
   - [ ] x1
   - [ ] x2
     - [ ] x2.1

Set the region to the checkbox lines, then do C-c C-*. The result is:

** TODO x
*** [ ] x1
*** [ ] x2
*** [ ] x2.1

If you set a macro to do each line individually and move down, you 
instead get:

** TODO x
*** [ ] x1
**** [ ] x2
***** [ ] x2.1

I would regard the correct conversion to be:

** TODO x
*** [ ] x1
*** [ ] x2
**** [ ] x2.1

I'm using Emacs 23.1.3 and org-mode 6.21b.

Re: Automatically move completed TODO items and checkboxes to another file

[Achim Gratz]

Michael Hoffman <9qobl2n02@sneakemail.com> writes:

> ** TODO x
> *** [ ] x1
> *** [ ] x2
> **** [ ] x2.1

That works correctly in 7.01h and later if the last item is at level
three agaiun, but fails if the last one is at level four.  Fascinating.


Achim.